Fire Operations Co-Ordinator

We have a fantastic opportunity for an Operations Co-Ordinator (Fire) to join our growing Fire team in Manchester.

The Operations team is an integral part of the Fire Division, and the Operations Co-Ordinator role plays a pivotal part in supporting a range of Engineers and Consultants with all operational aspects of team management. 

You need to be brilliantly organised and thrive on delivering great support to your colleagues and the business, to make a significant difference to those colleagues and our clients. 

The Team - Our Fire Safety Division

Our Fire Safety team is one of the UK’s largest operating within a leading multi-disciplinary consultancy. It’s growing reputation for quality and responsiveness has resulted in exceptional growth and the group is now represented in all regional capitals within England, Scotland and Wales. 

We are a close-knit team that works collectively towards challenges. We value the input of all members of the team and encourage everyone to bring ideas to the table. 

The Role

The main purpose of the role, reporting to the Operations Manager, is to provide administration support to a team of Fire Engineers and Fire Consultants, within the expanding Fire Division, that forms part of our multiple award-winning engineering consultancy.  You can expect a professional, fast-paced environment where everyone pulls together to achieve shared goals. 

Tasks will include: 

• Supporting a team of Fire Engineers and Fire Consultants in providing administrative support on a range of clients, from fee proposal stage, through to project close
• Preparation and issuing of fee proposals.
• Onboarding of new projects – ensuring correct documentation received, projects set up correctly and fees forecast
• Creation and issuing of invoices
• Assisting in the production of Purchase Orders and liaising with suppliers and Sub-contractors/Affiliates
• Any other ad hoc financial administration support required, including assisting with queried invoices
• Supporting Project teams in the running of large, national contracts.  This could involve co-ordinating site visits, allocating resource, maintaining accurate records, ensuring timely and accurate invoicing
• First point of contact for clients
• Running weekly project planning and forecasting meetings
• Acting as a liaison point between other teams within Hydrock ie Legal, Credit Control, Accounts
• Other ad hoc administrative tasks, as required

The attributes we expect you to bring to the role and company: 

• Ability to communicate effectively in oral and written forms to staff at all levels within the company and with external organisations, maintaining confidentiality of information
• Some working knowledge of reviewing legal documents would be advantageous
• Administrative experience gained within either the construction or fire industry would be advantageous
• Accurate administrative skills and strong organisational skills
• Ability to prioritise and to meet deadlines
• Fully competent in the use of Microsoft Office and other associated software (training given)
• Good sense of humour, well-mannered and self-motivated with a proactive approach
• Ability to work as part of a team and cooperate effectively but also be confident when working independently 

What's great about Hydrock, now Stantec

We are a multi-disciplinary engineering consultancy of over 900 staff in 21 offices across the UK. Our driving motivation is to be a ‘Force for Good’, as it is our aim to improve the quality of people’s lives from our employees to our clients, through to the communities we work in and our planet as a whole through the work we do.  

From the buildings that surround you, the roads and bridges you cross, all related to the infrastructure that we create, we aim to offer the most sustainable possibilities to shape the places, communities and society that we live in through meeting our client’s needs. Through the path we are on to delivering a green future, the result is something that everyone can be proud of. 

Named as Building’s Engineering Consultant of the Year in 2023, we’re known for delivering outstanding sustainable projects for our communities, planet, and society.

 Some of these projects have recently received industry accolades, including Cleveland Pools winning the Conservation and Regeneration category at the Construction Excellence South West Awards 2023; Bay Technology Centre named Commercial Project of the Year at the British Construction Industry Awards 2022; YGG Tan-y-Lan picked out in the Integration and Collaborative Working category at Construction Excellence Wales Awards 2022; The Deaf Academy singled out for its Universal Design at the Civic Trust Awards 2022; and Bristol’s iconic waterfront Wapping Wharf Living sweeping up at the Bristol Property Awards.

 Take a look at our 2023 end of year film and get a feel for what we’re all about. 

  What we can offer you: 

• Inspiring and supportive colleagues 
• Reward for progression and hard work 
• An opportunity to develop your soft skills, as well your technical skills
• Competitive starting salary 
• Excellent health benefits 25 days of holiday (buy/sell up to five days), accrue 1 day extra every 2 years, with bonus holidays too!
• An earlier finish on Friday (4pm!) 
• An opportunity to give back: “Day off for good cause” (on a workday) 
• A huge range of flexible benefits, including climate perks and an EV car leasing scheme 

A place to feel included

We champion diversity, equity and inclusion. As an Equal Opportunities Employer, we commit to supporting our employees and ensure we create a safe environment that nurtures you to perform at your best. Offering our people flexibility is an important factor in achieving this aim.  

We consider all application individually with the required qualifications and knowledge without regard to any of the protected characteristics. We would like to provide everyone with a fair selection, assessment and employment experience so we ask with are made aware of any physical or neurodiverse condition within your application for which appropriate reasonable adjustments can be made by us. 

  Looking for the next steps? 

Once you have completed your application through our careers site, we aim to review and respond to you as soon as your application’s been reviewed.

If shortlisted, a member of our Talent Acquisition Team will call you for an initial pre-screen by phone (typically 30 minutes) to help us assess your motivations and interest in the position and Hydrock, now Stantec. 

If you progress following this telephone pre-screen, you will be invited to attend a formal interview by video conference (Microsoft Teams) or in our offices. 

 For the latest updates and news, connect with us on our LinkedIn page!