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Receptionist/Administrative Assistant

Location

Bristol

Department

Administration / Support

Employment type

Full time

Contract type

Permanent

Hours

15

We have an excellent opportunity for a Receptionist/Administration Assistant to join our multi-disciplinary office within central Bristol. 
 Working part-time in a job share, you will form part of a team providing a first-class reception service that supports our people and visitors. Reporting to the Office Manager, you will support all of the departments and office functions.  You can expect a professional, vibrant and fast-paced office environment where everyone pulls together to achieve shared goals.

The hours available are Monday 8.30am – 5.15pm & Tuesday 8.30am – 5.15pm (2 days – 15 hours)

Core Job Functions

Support the user-experience of every member of staff and visitor to the office with a Friendly and professional reception, including:

  • Direction of enquiries and managing issues for our office users;
  • Promptly responding to all incoming calls; answering queries, redirecting calls, and messages;
  • Manage all post, including signing for deliveries, logging and distribution; plus, outgoing post and courier arrangements;
  • Ensure the reception, kitchen and meeting rooms are kept tidy at all times
  • Administration and co-ordination of meeting room facilities (including setting up the AV/IT) and assisting with event management;
  • Administration of our pool car booking system, maintenance bookings and key logs;
  • Oversee refreshment provisions and orders for our kitchen and coffee points;
  • Order stationery, ensuring key items are held;
  • Liaise with our daytime and evening cleaners to maintain cleanliness of office areas;
  • Support Office Manager with administrative duties as needed on a daily basis and Health & Safety compliance.

Essential 

  • Excellent verbal communication and interpersonal skills.
  • The ability to work well alone, on own initiative and as part of a team
  • Effective operating on multiple tasks, under pressure, with good humour.
  • Fully competent in the use of Microsoft Office and other associated software (training given)
  • Clean driver’s license

Desirable

  • Previous experience in a Front of House, Customer Service or Reception role;
  • Experience of working in a busy office environment;
  • Qualified First Aider
  • Flexibility to cover reception during periods of absence.

What's great about the Stantec Group 
 As a global design leader with over 30,000 engineers, architects, scientists, and project managers, the Stantec Group is dedicated to designing with communities in mind. Our diverse expertise allows us to tackle projects of all sizes from complex urban developments to impactful neighborhood initiatives, while connecting across our worldwide network to support one another and share knowledge. This commitment not only helps the communities we serve to thrive but enriches the growth and experience of our own people.

In the UK and Ireland, our growing team of 4,000 is both agile and influential, able to make a meaningful difference by creating solutions that respect the environment and enhance community value. Whether you’re just starting your career or are an experienced professional, your voice is valued here. Our collaborative culture encourages entrepreneurial thinking, ensuring everyone’s ideas are heard.

Our approach for clients is grounded in the belief that we’re stronger together. By merging Hydrock’s capabilities with Stantec’s multidisciplinary services in buildings, infrastructure, environmental science, energy, and sustainability, we’re uniquely positioned as a major force in the UK market, providing a powerful platform for future growth.

What We Offer:

  • Inspiring and supportive colleagues
  • Recognition for hard work and career progression
  • Opportunities to develop both technical and soft skills
  • Competitive starting salary
  • Community involvement through “Stantec in the Community” initiatives
  • Flexible benefits, including a green car leasing scheme

A Culture of Inclusion and Opportunity

The Stantec Group champions diversity, equity, and inclusion. As an Equal Opportunity Employer, we’re committed to creating a supportive environment where every employee can perform at their best. Flexibility is essential to our culture, and we aim to accommodate all employees fairly.

We consider all application individually with the required qualifications and knowledge without regard to any of the protected characteristics. We would like to provide everyone with a fair selection, assessment and employment experience so we ask with are made aware of any physical or neurodiverse condition within your application for which appropriate reasonable adjustments can be made by us. 

Ready to Take the Next Step?

Once you’ve applied through our careers site, we strive to respond promptly after reviewing your application.

If shortlisted, you’ll first connect with our Talent Acquisition Team for a pre-screening call (about 30 minutes) to discuss your motivation and interest in the role. From there, successful candidates will be invited to a formal interview, either via Microsoft Teams or in person at one of our offices.

For updates and insights, follow us on LinkedIn page


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