Part Time Team Administrator

Team Administrator

We have an amazing opportunity for a Team Administrator in our Bristol Office on a Part Time basis. This is across 3 days (20 hours a week with flexible hours but to include a Wednesday).

Position overview 

Reporting to the Senior Team Administrator, based at our Bristol office (BS1 4RW) the main purpose of the role, is to provide project and financial administration support to a team of Engineers, Consultants and Directors, that forms part of our multiple award-winning engineering consultancy.   You can expect a professional, fast-paced environment where everyone pulls together to achieve shared goals.

Core Job Functions

• Provide administrative support from fee proposal stage, through to project completion for a variety of projects and clients.
• Onboarding of new projects – liaison with clients to ensure correct documentation is received, projects set up correctly.
• Updating forecasts, billing schedules, WIP and other balances in our ERP (Rapport).
• Raising applications for payment, invoices & credit notes.
• Act as a liaison point between other teams within Hydrock i.e., Legal, Credit Control, Accounts, dealing with queried debtors and resolving credit control issues.
• Assist in the production of Purchase Orders and liaise with suppliers and Sub-contractors/Affiliates.
• Contract administration, data management and archiving in line with company policies and QA procedures.
• Assist with any other administration support required, such as ordering of PPE and branded clothing, booking travel and preparing for internal and external audits.
• Supporting the Divisional Financial Controller with monthly management accounts, financial reporting and analysis.
• Promptly responding to incoming calls; answering queries and redirecting calls to members of staff, ad-hoc reception cover.

Essential requirements 

• Ability to communicate effectively in oral and written forms to staff at all levels within the company and with external organisations, maintaining confidentiality of information
• Accurate administrative skills and strong organisational skills
• Ability to prioritise and to meet deadlines
• Fully competent in the use of Microsoft Office and other associated software (training given)
• A dynamic and positive approach to work and comfortable multi-tasking under pressure
• Some working knowledge of reviewing legal documents would be advantageous
• Administrative experience gained within either the construction or consultancy industry would be advantageous
• Friendly, sensible and well-mannered with a good sense of humour

What's great about Hydrock now Stantec

We are a multi-disciplinary engineering consultancy of over 900 staff in 21 offices across the UK. Our driving motivation is to be a ‘Force for Good’, as it is our aim to improve the quality of people’s lives from our employees to our clients, through to the communities we work in and our planet as a whole through the work we do.  

From the buildings that surround you, the roads and bridges you cross, all related to the infrastructure that we create, we aim to offer the most sustainable possibilities to shape the places, communities and society that we live in through meeting our client’s needs. Through the path we are on to delivering a green future, the result is something that everyone can be proud of. 

Named as Building’s Engineering Consultant of the Year in 2023, we’re known for delivering outstanding sustainable projects for our communities, planet, and society.

Some of these projects have recently received industry accolades, including Cleveland Pools winning the Conservation and Regeneration category at the Construction Excellence South West Awards 2023; Bay Technology Centre named Commercial Project of the Year at the British Construction Industry Awards 2022; YGG Tan-y-Lan picked out in the Integration and Collaborative Working category at Construction Excellence Wales Awards 2022; The Deaf Academy singled out for its Universal Design at the Civic Trust Awards 2022; and Bristol’s iconic waterfront Wapping Wharf Living sweeping up at the Bristol Property Awards.

Take a look at our 2023 end of year film and get a feel for what we’re all about. 

What we can offer you: 

Inspiring and supportive colleagues 

Reward for progression and hard work 

An opportunity to develop your soft skills, as well your technical skills

Competitive starting salary 

Excellent health benefits 25 days of holiday (buy/sell up to five days), accrue 1 day extra every 2 years, with bonus holidays too!

An earlier finish on Friday (4pm!) 

An opportunity to give back: “Day off for good cause” (on a workday) 

A huge range of flexible benefits, including climate perks and an EV car leasing scheme 

A place to feel included

We champion diversity, equity and inclusion. As an Equal Opportunities Employer, we commit to supporting our employees and ensure we create a safe environment that nurtures you to perform at your best. Offering our people flexibility is an important factor in achieving this aim.  

We consider all application individually with the required qualifications and knowledge without regard to any of the protected characteristics. We would like to provide everyone with a fair selection, assessment and employment experience so we ask with are made aware of any physical or neurodiverse condition within your application for which appropriate reasonable adjustments can be made by us. 

Looking for the next steps? 

Once you have completed your application through our careers site, we aim to review and respond to you as soon as your application’s been reviewed.

If shortlisted, a member of our Talent Acquisition Team will call you for an initial pre-screen by phone (typically 30 minutes) to help us assess your motivations and interest in the position and Hydrock now Stantec. 

If you progress following this telephone pre-screen, you will be invited to attend a formal interview by video conference (Microsoft Teams) or in our offices. 

For the latest updates and news, connect with us on our LinkedIn page!